Start with the mix, not just the total
A useful apparel stocklot overview shows styles, sizes, colours, quantities and known condition. The total number of garments is important, but it does not explain the composition of the lot.
For brands and retailers, surplus often includes more than one story: a discontinued range, a seasonal collection, uneven size runs or returned units. Keeping those differences visible helps a prospective buyer understand what is actually available.
Break down the styles and sizes
Create a simple spreadsheet that gives each style, size and colour combination its own row where your records allow it. Use the same units throughout the file.
For example, a lot of 1,200 shirts is more understandable when its size distribution and colour mix are visible. If the stock is packed in assorted cartons and cannot yet be counted at that level, describe the packing basis and what the existing count represents.
Avoid silently substituting a carton count for a garment count. If an estimate is the best information available, label it as an estimate and discuss how it can be reconciled.
Keep labels and garment condition separate
A missing or damaged label is not the same as a stain, tear, stitching issue or other garment defect. Record the known issue in plain language.
If your team uses condition grades, include a definition for each grade. A prospective buyer should not need to infer whether “seconds” means a minor cosmetic issue, damaged branding or a functional defect.
For returned apparel, describe what has been checked and what remains unknown. A return reason may help explain the history, but it should not replace a description of the current garment.
Prepare a small, organised photo set
Photographs should help the buyer connect the spreadsheet with the stock. Include a representative view of the style, relevant labels and any known defects.
Use the SKU or style reference in filenames. If there are exceptions, give them their own clear images rather than leaving them out of an otherwise attractive overview.
The photographs do not need to be a catalogue shoot. Their value comes from being accurate, easy to match and representative of the offered lot.
Raise restrictions during the buying discussion
If the stock is subject to brand, territory, channel or labelling restrictions, raise those requirements early with the prospective buyer.
Do not assume that a website’s general description settles a particular restriction. The relevant terms should be discussed for your stock and reflected in the transaction agreement.
Similarly, share commercially sensitive documents only through an agreed business channel. A public enquiry form is a starting point, not the place to submit a complete internal range plan.
Plan around the actual stock location
Tell the buyer where the inventory is held and whether it is spread across locations. If cartons are being consolidated or quantities are still changing, say so.
This creates a more useful conversation about the next steps than an assumption that all stock is already counted, packed and ready to move.
SR Infotech has its own logistics for pickup across India. Specific collection arrangements are discussed directly for the lot.
Put the next step in motion
To start, share your category, approximate quantity, known condition and stock location. If you already have a spreadsheet and photos, mention that they are available.
SR Infotech buys surplus apparel and fashion stocklots from brands and businesses. We consider end-of-season collections, overstock, discontinued styles, damaged-label stock and return lots.
For a general manifest guide, see how to prepare a surplus stock list.
Have apparel stock to move? Start a buying conversation.
